A robust, traceable risk assessment is the backbone of machinery safety and compliance. PROESTIMA.IO makes it simple to structure your assessments in line with EN ISO 12100 and the EU Machinery Directive, ensuring hazards are identified, evaluated, reduced, and verified with full accountability.
What ISO 12100 expects
- Systematic process: identify hazards, estimate and evaluate risk, then implement risk reduction and verify effectiveness.
- Three-step method for risk reduction: inherently safe design measures, technical/protective measures (guards, control systems), and information for use (warnings, training, PPE).
- Lifecycle perspective: consider all phases, from transport and installation to operation, maintenance, and decommissioning, including reasonably foreseeable misuse.
Set-up: start the assessment for a machine
- Open the machine record in PROESTIMA.IO and create a Risk Assessment report aligned with EN ISO 12100.
- Use a template for the machine type to ensure consistent structure and wording across your fleet.
Add hazards with clear, consistent detail
- Create a hazard entry
- Choose a category (e.g., mechanical, electrical, thermal, control system, ergonomic, noise, unexpected start-up).
- Specify the task or lifecycle phase where the hazard occurs (setup, operation, cleaning, maintenance, fault-finding).
2. Write a precise description
- Source of hazard: where and how the hazardous energy or situation arises.
- Hazardous event: what could go wrong.
- Possible harm: injury type and severity.
- Persons exposed and frequency of exposure.
- Foreseeable misuse or human error, if relevant.
3. Add pictures and evidence
- Attach photos that show the hazard zone, guards, interlocks, control panel, E‑stops, access points, and the machine nameplate (for traceability).
- Link relevant documents (manual extracts, schematics, CE/conformity documents) to provide full context.
Evaluate the risk
- Select your method consistent with ISO 12100
- Estimate risk using parameters such as severity of harm, frequency/exposure, probability of occurrence, and possibility of avoidance.
- Record the initial (pre-mitigation) risk level to establish a baseline.
Define risk reduction measures
- Inherently safe design: eliminate pinch points, reduce energy levels, increase distances, redesign access to avoid exposure.
- Technical/protective measures: fixed and interlocked guards, two-hand controls, light curtains, safety PLCs, safe speed/stop functions; reference relevant standards (e.g., EN ISO 13849-1, EN 60204-1) where applicable.
- Information for use: warnings, signals, training, safe work instructions, PPE, lockout/tagout procedures.
- For each measure, assign a responsible person, due date, and verification method (e.g., functional test, measurement, documentation check).
Reevaluate residual risk
- After implementing measures, re-estimate the risk. Document residual risk and any remaining instructions or restrictions.
- Attach photos of the implemented measures and test evidence for audit traceability.
See everything in one place: searchable and sortable hazard table
- Search across hazards by keyword, category, machine, location, responsible person, due date, and status.
- Sort hazards by risk level to prioritize the most critical items first.
- Filter to view overdue actions, high-severity hazards, or hazards pending verification.
- Present the table during audits to demonstrate control and progress.
Workflow tips that increase quality and speed
- Use templates for recurring machines and tasks to standardize terminology, scoring, and controls.
- Reference standards and legal requirements from the built-in databases (EN/ISO, EU legal acts) right inside the hazard entry.
- Keep photos clear and labeled (e.g., “Guard_before.jpg”, “Guard_after.jpg”) to make verification effortless.
- Tie corrective actions to projects when multiple teams or sites are involved; track status to closure.
How PROESTIMA.IO elevates safety and compliance
- Structured by design: every hazard is complete, comparable, and audit-ready.
- Evidence at your fingertips: photos, documents, and test results linked to each hazard.
- Risk-driven priorities: a sortable table keeps teams focused on what matters most.
- Accountability: actions with owners and deadlines ensure measures move from plan to reality.
- Traceability: from initial identification to residual risk verification, your audit trail is clear.
Get started today
- Open a machine, launch a Risk Assessment, and add your first hazards with photos.
- Estimate risk, define measures, assign owners, and sort by risk level to tackle the top priorities.
- Use templates and checklists to speed up future assessments and maintain consistency.
With PROESTIMA.IO, your risk assessments follow ISO 12100 best practice, remain fully traceable, and drive real-world risk reduction—making machinery safer, audits faster, and compliance stronger.